SBAC Agreement Form

Veneta Small Business Assistance Center
Located in the Veneta-Fern Ridge Chamber of Commerce Office
24949 Hwy. 126
Veneta, OR 97487

Objective

A. This policy establishes guidelines for the use of the Small Business Assistance Center (SBAC) by businesses or organizations (both members and nonmembers of the Chamber). Approved use of this room does not constitute the Chamber’s endorsement of the user’s purpose, agenda or belief.

B. The SBAC will act as a “mini-incubator” for businesses. The work space may include a PC and a Mac; a multifunction printer; a conference space; and a screen for presentations. The space will be reserved on a first-come first-serve basis.

Policy Content

A. User fees are due at time of use. User fees are based on the following scale:

Non-Chamber member: $20.00 per two hours (2 hour minimum).
Chamber member: Free, up to 5 hours per year; thereafter, $10.00 per 2 hours of use (2 hour minimum).
Resource/service providers: Free; solely for meeting Veneta-Fern Ridge clients.

B. There will be only one reservation made for the Center during each two (2) hour time slot; users can utilize both the computer room and the meeting room as needed during this time.

C. SBAC will be made available on an equal, non-discriminatory basis, in compliance with the Chamber of Commerce’s governing rules and policies, local, state and federal laws.

D. Requests for use of the SBAC will be considered on a case-by-case basis. Use of the room will be granted provided the host, group or activity are doing one of the following:

1. Conducting official business (i.e. use of computer to create your business plan; use of computer to order business supplies; printing materials; meeting a client).
2. Meeting with a partner service provider, including but not limited to Community LendingWorks, Lane Community College Small Business Development Center, or RAIN Eugene.
3. Hosting a workshop, training, or class.

D. Reservations are to be made individually at the Chamber Office using the application form attached to this policy (Attachment A), and signed by the person that will be responsible for the use of the meeting room.

E. Reservations for meetings, workshops, and classes can be made up to three months in advance.

F. Smoking is not permitted on the premises.

G. Alcoholic beverages are not permitted on the premises.

H. The Chamber is not responsible for the theft of, or damage to, property brought into the SBAC or left in the parking lot.

I. The applicant is responsible for reasonable cleaning and care of the room and will be held responsible for any damage to the general condition of the room following use. The applicant may be assessed reasonable charges for repair or replacement of any damaged contents of the room, as well as the physical boundaries of the room including flooring, wall, ceilings and anything attached thereto.

Steps to Reserve

In order to utilize the SBAC, users will need to:

Fill out the SBAC Registration Form, and read and sign the SBAC User Rules and Agreement Form (below) either online, or in person during Chamber office hours (Tuesday – Friday, 12:00 p.m. to 5:00 p.m.).

After registering, users may reserve the SBAC :

In person at 24949 Hwy. 126 Veneta, OR 97487
Email staff@fernridgechamber.com
Phone (541) 935-8443
*If sending email or leaving voicemail please include date, time, and business.

Responsibility

It will be the responsibility of the Chamber Board to see that provisions of this policy are carried out.